I-9 and New-Hire Compliance Review
A practical workflow for completing, correcting, retaining, and auditing Form I-9 without creating document-abuse risk.
Complete the form on time
The employee must complete Section 1 no later than the first day of employment. The employer generally completes Section 2 within three business days after the employee begins work for pay. For employment lasting fewer than three business days, Section 2 is due on the first day.
Document review
Employees choose which acceptable documents to present. Employers should not request a specific document or more documents than required. The person completing Section 2 must examine the presented documentation under the applicable physical- or alternative-procedure rules and record the information accurately.
Retention and audit controls
- Retain each Form I-9 for three years after hire or one year after employment ends, whichever is later.
- Maintain a reliable reverification calendar for time-limited employment authorization.
- Correct errors transparently without backdating or concealing the original entry.
- Limit access and store I-9 records separately when practical.
- Apply E-Verify procedures consistently when enrolled or required.
Primary sources
This resource is provided for general educational purposes and does not constitute legal, tax, benefits, or other professional advice. Requirements vary by organization and jurisdiction. Confirm current rules with authoritative sources and qualified advisors.
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